Introduction To Expense Management

Let’s start with what keeps every business running—money. More importantly, how to manage your cash flow. Think of it like this, just as maintaining a healthy lifestyle is crucial for well-being, managing cash flow is essential for a thriving business. Healthy life, healthy blood flow (cash flow), and expense management plays a huge part in keeling that flow smooth.

Ask yourselves this. What expense management system do you currently have in place to manage cash flow? Typically, whatever the answer, you are likely to fall into one of two groups. Just like driving a car, you either prefer a manual process or an automated one.

You’d think we’d automatically push you towards automation (since we provide solutions) but here’s the truth, we understand the value of both approaches. From a manual perspective, you might have a small enough team to convince yourself that the paperwork and reconciliation are worth it. You might not feel that your expenses are diverse enough to justify paying for expense management software to handle it all. But as you grow and expand your business, minor recurring expenses will snowball, consuming time and effort better spent elsewhere.

So, how can you improve efficiency?

A Complete Prepaid Card Solution with Built-In Expense Management

Above all else, our key feature is visibility. Swipey’s prepaid card solution, paired with a powerful expense management software, gives you instant insight into where your money is going. Issue physical cards or unlimited virtual cards based entirely on your business needs.

Want even more control? You can customise spending limits and categories for each card, ensuring funds are used only for their intended purpose. Whether it’s client lunches, travel expenses, or specific campaign costs, you can assign clear limits for each card. This eliminates the need for personal reimbursements, streamlining spending while maintaining transparency and accountability.

In the modern world, cash is not the only king. The next to take the throne is data and with greater visibility on transactional data, our software helps you better analyse trends to capture and zero in on key areas. With policy integration, identify where the bulk of your expenses go and curate plans to restructure spending to improve overall cash flow management.

Save Time & Lower Operational Costs

As a business owner, how do you decide if it’s the right time to start using expense management tools? It’s all about value. Like making any other purchase, you need to ensure that it will:

• Save time
• Boost efficiency
• Lower costs

We have laid out how and why our prepaid VISA-powered card solutions bring you more value. The next step is understanding how automating your expense management will save money long-term. It is a well-kept secret that manual processing costs higher than automated processing, however, these costs are intrinsic and are often missed by business owners.

Curious to know more? Keep an eye on this space for more industry insights and tips. There will be topics that’ll cover productivity to financial optimisation. While you wait for the next one, why don’t you sign up today and explore how Swipey can benefit your team and how it could impact your bottom line.